Legal Secretary
Purpose of Job: Provide support services to all case handlers.
Work Environment: Work is performed in the office setting.
Essential Job Functions of a Legal Secretary
1. Word process, transcribe, draft, revise, compose and/or complete, proofread, print and copy written or dictated documents including but not limited to, legal documents, correspondence, forms, manuals, depositions and memorandums.
2. Assemble documents.
3. Data entry of daily advocate time, matter service records, case closing data. Must be knowledgeable and utilize case tracking programs such as Clients Prime, HMIS and ServTracker.
4. Assemble folders, organize and maintain files.
5. Perform mail merges.
6. Complete and/or assist with small and large mailings, including printing, folding, stuffing envelopes, labeling and sorting.
7. Prepare reports and grants.
8. E-file bankruptcies.
9. Filing.
10. Copying
11. Notarize documents as needed.
12. Must be able to operate, troubleshoot, maintain and provide training for printers, copiers, shredding, facsimile, transcription and postage machines.
13. Attend trainings, staff and support staff meetings.
14. Provide some support services for other associated agencies in collaboration with client needs and program goals.
15. Perform the regular duties of the receptionist/switchboard operator as needed.
16. Other duties as Assigned.
Qualifications:
Prior legal secretary experience preferred. Must have skills to use office technology, including Microsoft Word, Outlook and client database programs. Must type 60 w.p.m.
Physical Requirements:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, controls or equipment; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.
The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Other:
The statements contained in this job description reflect general details necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or to otherwise balance the workload.
Position open until filled.
Send resume, salary history and requirements, along with 3 references to: Director of Human Resources and Administration, Legal Aid Society, 416 W. Muhammad Ali Blvd., Ste. 300, Louisville, KY 40202, HR@laslou.org
Legal Aid Society is an Equal Opportunity Employer.
Legal Aid Society • 416 W. Muhammad Ali Blvd., Suite 300 • Louisville, KY 40202 • (502) 584-1254 We are proud to be a Metro United Way Participating Agency. To learn more about Metro United Way click here • Privacy Policy |
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